Workshop: Quickly insert text and images into emails

Outlook 2007’s Quick Parts makes it easy to insert frequently used text and images into emails

Writing emails can be a tiresome business, particularly when the same common sections of text have to be entered time after time.

There are several snippets of text that are frequently entered into emails ­ addresses, telephone numbers, and closing text for example ­ and in the course of sending several emails, it is possible to spend a lot of time typing the same information repeatedly.

While email ‘signatures’ have long been used to close emails with standard text, Microsoft Office 2007 introduced a new feature called Quick Parts, which makes it possible to quickly insert text anywhere in an email using keyboard shortcuts.

Quick Parts can also be used to insert graphics into emails and in this Workshop we’ll reveal how this handy feature of Outlook 2007 can be used to save time.