Hands on: Using the Sort command

Footer feedback
January’s foray into footers and headers in Word produced this observation from David Buley.

Create a new document, type a few paragraphs, then create a new, distinctive style called, say, Headfoot. Format two, non-consecutive paragraphs in the new style.

Now go to View, Headers and Footers, and in the header insert a Styleref field and choose ‘Headfoot’ from the list of styles.

When fields are updated (F9), the first occurrence of a paragraph in that style will appear in the header.

If you then switch to the footer and repeat the process, but add the ‘Search from bottom of page to top’, the text in the last Headfoot paragraph will appear there.

It seems to work with character styles too, and you can have different header/footers on each page.

Peter Bates did a neat about-turn on our tip for getting a footer to appear only on the last page, using an IF field.

He wanted to do the opposite – have a footer reading ‘Continued…’ on every page except the last. So he modified our field code to read:

{IF{PAGE}<>{NUMPAGES} “Continued...”}

where the ‘<>’ symbols denote ‘not equal to’, which did the trick.